Facility Configuration

Tags:

• administration [en]

To configure the facilities, please open the "Facility Configuration":

Seats are organized in a hierarchy as a of:

• Facilities: may be office buildings, cities or any other top level locations
• Floors: are substructures within a facility such as a ground floor, a lab or similar
• Offices: are single rooms on a floor
• Seats: are the individual seats available for bookings

To configure these items, choose "+ New" for creating a new one or the pencil icon to open the edit dialog for an existing item.

To see items on a lower level, you need to choose one on the parent level. For example, to see the floors in Münster, you first need to click on the facility Münster.

Dialogs #

The dialogs for the different items typically allow to set or change the name of an item. Depending on the type of the item, you can specify additional information:

Item	Properties
Facility	Facility name Timezone
Floor	Floor name Note: Floors can be sorted in the intended order after creation. Click and hold the sort icon to the left of the floor name and drag the floor to the preferred position. Note: To upload floor maps, a dedicated dialog can be opened via the map icon after creating a floor.
Office	Office name Number of seats (only available when adding a new office) Allow parallel bookings (only available when adding a new office): Selecting 'Allow parallel bookings' will allow users to book this seat even if they already have another seat booked for the same time. This could be relevant for meeting rooms, for example. Office information: Special information of an office (e.g. a priority use)
Seat	Seat name Description: Can be used to capture additional information such as equipment Restriction to selected teams: The teams that are allowed to book the seat can be selected here. If all users should be able to book the seat, the field can be left blank. Allows parallel bookings: Selecting this option will allow users to book this seat even if they already have another seat booked for the same time. This could be relevant for meeting rooms, for example.

Meeting Room Configuration #

Meeting rooms are configured in the same way as other offices. To create a meeting room, add a new office with one seat on the desired floor and enable the “Allow parallel bookings” option. This setting allows users to book the meeting room in addition to their regular seat for the day.

Seats that support parallel bookings are marked with a “+” symbol on the seat icons and booking points on the map. For best visibility, place the booking point centrally within the meeting room on the map. You can also add office information, such as the meeting room name, which will be highlighted in red in the booking tile.

QR-Codes #

Facility #

The qr-codes were now generated and a dialog is opened, in which the qr-codes can be downloaded.

Seat #

The qr-code is now generated and a dialog is opened, in which the qr-code is displayed and can be downloaded.

Floormap #

A dialog is opened, in which a map can be uploaded and configured.

In the top right corner, click "Upload new file" and choose your local file displaying the map. The file is automatically uploaded. Then, you can start placing your previously configured seats on the map.

On the right side of the dialog, click on the pin icon of the seat that you want to place on the map. For this seat, a small red circle will appear on the map. Now, you can drag and drop the circle to the position on the map, where the seat is located.

If you have multiple seat icons with the same label positioned on your map, you can click an icon and the appropriate seat will be highlighted on the right side of the dialog.

To remove a seat icon, click it and click it's garbage bin in the right sidebar.

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