Buuky Help
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The Buuky configuration is accessible via the menu in the right upper corner. Note: Only users selected as Buuky admins are able to access the Buuky configuration. Here, you can read how to make a user a Buuky admin: User Management

Buuky config menu

Facility Configuration

To configure the workspace, please open the "Facility Configuration":

facility configuration view

Workspaces are organized in a hierarchy as a of:

  • Facilities: may be office buildings, cities or any other top level locations
  • Floors: are substructures within a building such as a ground floor, a lab or similar
  • Offices: are single rooms on a floor
  • Seats: are the individual workspaces available for bookings

To configure these items, choose "+ New" for creating a new one or the pencil icon to open the edit dialog for an existing item.

To see items on a lower level, you need to choose one on the parent level. For example, to see the floors in Münster, you first need to click on the facility Münster.

New / Edit Dialogs

The dialogs for the different items typically allow to set or change the name of an item. Depending on the type of the item, you can specify additional information:

Item Properties
  • Name
  • Name
  • Note: Floors can be sorted in the intended order after creation. Click and hold the sort icon to the left of the floor name and drag the floor to the preferred position.
  • Note: To upload floor maps, a dedicated dialog can be opened via the map icon after creating a floor.
  • Name
  • Office Info: Information about a specific use of an office (e.g. a prioritized use)
  • Number of initial seats to create (available for creating offices only)
  • Name
  • Description: Can be used to capture additional information such as equipment
  • Allows parallel bookings: Selecting this option will allow users to book this seat even if they already have another seat booked for the same time. This could be relevant for meeting rooms, for example.



To generate a qr-code for every seat in a facility, please create all the seats first. Afterwards, click on the qr-code icon next to the name of the facility, for which you want to generate and download the qr-codes.

qr-code symbol

The qr-codes were now generated and a dialog is opened, in which the qr-codes can be downloaded.

facility qr-codes


To generate a qr-code for a specific seat, click on the qr-code icon next to the name of the seat.

qr-code symbol

The qr-code is now generated and a dialog is opened, in which the qr-code is displayed and can be downloaded.

seat qrcode


Before creating a visual map, please create all seats, so that they can be later placed on the map. Afterwards, click on the map icon next to the name of the floor, for which you want to configure the map.

map symbol

A dialog is opened, in which a map can be uploaded and configured.

empty map dialog

In the top right corner, click "Upload new file" and choose your local file displaying the map. The file is automatically uploaded. Then, you can start placing your previously configured seats on the map.

On the right side of the dialog, click on the pin icon of the seat that you want to place on the map. For this seat, a small red circle will appear on the map. Now, you can drag and drop the circle to the position on the map, where the seat is located.

uploaded map

If you have multiple seat icons with the same label positioned on your map, you can click an icon and the appropriate seat will be highlighted on the right side of the dialog.

To remove a seat icon, click it and click it's garbage bin in the right sidebar.

This page is also available in: Deutsch