Workspaces

Tags:

• configuration

Facility Configuration #

To configure the workspace, please open the "Facility Configuration":

Workspaces are organized in a hierarchy as a of:

• Facilities: may be office buildings, cities or any other top level locations
• Floors: are substructures within a building such as a ground floor, a lab or similar
• Offices: are single rooms on a floor
• Seats: are the individual workspaces available for bookings

To configure these items, choose "+ New" for creating a new one or the pencil icon to open the edit dialog for an existing item.

To see items on a lower level, you need to choose one on the parent level. For example, to see the floors in Münster, you first need to click on the facility Münster.

New / Edit Dialogs #

The dialogs for the different items typically allow to set or change the name of an item. Depending on the type of the item, you can specify additional information:

Item	Properties
Facility	Name
Floor	Name Note: Floors can be sorted in the intended order after creation. Click and hold the sort icon to the left of the floor name and drag the floor to the preferred position. Note: To upload floor maps, a dedicated dialog can be opened via the map icon after creating a floor.
Office	Name Office Info: Information about a specific use of an office (e.g. a prioritized use) Number of initial seats to create (available for creating offices only)
Seat	Name Description: Can be used to capture additional information such as equipment Allows parallel bookings: Selecting this option will allow users to book this seat even if they already have another seat booked for the same time. This could be relevant for meeting rooms, for example.

Floormap #

A dialog is opened, in which a map can be uploaded and configured.

In the top right corner, click "Upload new file" and choose your local file displaying the map. The file is automatically uploaded. Then, you can start placing your previously configured seats on the map.

On the right side of the dialog, click on the pin icon of the seat that you want to place on the map. For this seat, a small red circle will appear on the map. Now, you can drag and drop the circle to the position on the map, where the seat is located.

If you have multiple seat icons with the same label positioned on your map, you can click an icon and the appropriate seat will be highlighted on the right side of the dialog.

To remove a seat icon, click it and click it's garbage bin in the right sidebar.

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